2019 Annual HOA Meeting

Saturday 3/8/19 at Orange Township Hall

Trustees in attendance: Donna Tomaro, Andy Drake, Michael Peirce, Sherry Jones, Cathleen Duffy

Meeting opened at 9:00am

Donna called the meeting to order. Board introduced themselves, and homeowners introduced themselves.

Donna thanked Steve Ginter for doing the finances and Jamie Stable for pond maintenance.

Steve Ginter gave the financial report. Biggest expense was a tree limb falling on electric at the entrance. Dues were due by Monday 3/11/19. 18 homeowners still owe. Donna explained annual dues were due earlier this year. They are for a calendar year, trying to get back to beginning of the year. There are three delinquent accounts in Parkshore. Two of them owe since 2015, there are liens on the homes.

President update. We’re going to do a mailbox evaluations. Everyone will get one. Hopefully no one is offended, but some of the mailboxes are worn and in need of repair/replacement. New boxes are lighter in color. Stain was changed to water base 2-3 years ago. We will continue to provide the stain. In the same mailing as the mailbox evaluation there will be the social committee information and the directory sign up. The directory will include public information (name and address of home owner) and you can opt in to include phone number.  There was discussion about including information for children in the neighborhood available for neighborhood jobs such as mailbox painting, dog walking, babysitting.

In the upcoming years we may need to budget for replacement/painting of street signs. There was a suggestion to put 5” wrap around the base of street sign poles to protect them from mowing/trimming trauma. The board will explore this option.

The trustees received an email about paving Westwick. The HOA does not pave streets. Orange Township is in charge of paving the roads. Residents have called Orange Township, but so far the township has only added fill to the cracks. Beth Hughes was the contact person at Orange Township, she is no longer in that position and park and recs meetings were discontinued.

Construction of the bike path should begin this summer. It will extend from Bale Canyon to Parkshore. There will be a cross walk somewhere to the Visitor Center. The HOA will reassess the front entrance landscape after it’s complete.

There was discussion of falling trees along Lewis Center Rd. After the meeting Sherry Jones did contact Orange Township and was told that the fallen trees are taken care of by Delaware County. A report was filed giving Delaware County notice of the down trees.

Jamie Stabl gave a pond update. An aerator was installed, helps with algae and reduces need for chemicals. Last year we had a company treat the pond and there was no algae bloom. The current bid for 2019 is 6 treatments, the cost did increase about $100 from last year. The trustees approved this expense. Jamie is cleaning the fountains. The pond only partially freezes in the winter because of the aerators. NO ONE SHOULD EVER WALK OR SKATE ON THE POND! The pond is the property of the individual home owners living around the pond.

There was a question regarding the increase in legal fees. The Property Management fee increased for the year and a legal firm was retained for the HOA.

There was a question regarding approval for home maintenance through the Design Review Committee. General maintenance doesn’t need to go through design review. Change in color or structure needs to go through design review.

There was a complaint regarding utility trucks parking on lawns, particularly homes close to the entrance of the neighborhood, and cost of maintaining the lawn. Stakes marking the edge of the lawn have to be removed in April. There is a portion of the lawns by the road designated as Orange Township easement, homeowners are required to maintain the lawn but cannot alter it.

It was discussed that the Township is purchasing speed limit signs that post speeds. The HOA can request one for the neighborhood.

As a friendly reminder spring is coming there will be more children
and dog walkers on the streets, with no sidewalks please drive slowly through the neighborhood.

There were two open positions on the board for 2019. Andy Drake ran again. There were no additional nominations. Andy will serve another two year term. Michael Peirce has agreed to stay on temporarily, but he is moving in a year so will not be able to serve a full two year term. Anyone interested in being a trustee for the HOA, please let us know.

Meeting adjourned at 10:00am