HOA Quarterly Meeting Minutes

11/21/19

Quarterly HOA meeting

Start at 7:02pm

Attendees:  Steve Ginter via phone, Donna Tomaro, Kevin Fellona, Tim Huter, Diane Dietz, Sherry Jones, Andy Drake, and Cathleen Duffy

The backflow for the irrigation system will be re-done this month.

For now we plan to leave the annual HOA dues the same, may need to increase in the future.

All residents should have received their letter stating that the pond in our neighborhood is private property, owned by eight of the homeowners living around it.  We ask that you not use the pond recreationally without specific permission from one of the homeowners.  The homeowners living on the pond may request a no trespassing sign paid for by the HOA.  The deadline to order a sign is 12/31/19.  The homeowner will have input as to the design and placement of any no trespassing signs, so that they will look tasteful.

The HOA will re-evaluate mailboxes in spring.  If your mailbox is still in disrepair you will receive a notice giving you 30 days to fix it or it will be done for you by the HOA at homeowner’s expense. 

The street signs/posts will be repaired and stained in the spring. 

The vandalized street sign on Greely should be replaced 12/9/19.

We plan to update the local utility companies listed on the HOA web site.

Greenlawn has been hired to maintain the neighborhood irrigation system and do the lawn maintenance for the common areas this year.  We will also have them update the landscaping.  The plan is to update the landscaping of the circles on Westwick and Highgate this year and the front entrance in the spring.

Information from the Orange Township meeting:  There are no bids out yet for the bike path.  William Cohen says it will go out for bidding in the spring.  It may go closer to lot lines than anticipated.  There is no plan for landscaping or a fence around the path.  Waukeegan and Westwick are on the list to be evaluated for repaving in 2020.

The new directory will be printed by the end of the month.

The HOA Annual meeting will be at Orange Township Hall in March.  Date to be announced.

Next HOA meeting 1/30/20 at 7pm .

10/3/19 HOA Quarterly Meeting

Meeting began at 7:06pm

Attendees:  Donna Tomaro, Sherry Jones, Andy Drake, Cathleen Duffy, Diane Dietz, Kevin Fallona, Tim Huter

The open position on the Design Review Board has been filled by Tim Huter.  Thank you Tim!  Please remember if you are doing anything to alter the exterior of your home to complete the form from the HOA web site and submit it to the Design Review Board.  By doing this we can be sure you have proper permits and you are not encroaching on the Delaware County easement, which could lead to you having to remove the alterations at your expense.

Diane is working on the updated neighborhood directory.  It will be done and distributed soon.

The photocell was repaired for front entrance lights

The sprinkler control box has been repaired

The vandalized street posts should be replaced by the end of October.  The board has also ordered galvanized steel sleeves for the bases of the street signs to protect them from mowers and trimmers.  We are getting estimates to stain all the posts.

The board has changed companies and is now going to use Greenlawn for landscape and the sprinkler system.  We will be looking into trimming and refreshing the front entrance and the circles in the courts. 

Mailbox review is done.  More stain kits have been distributed to board members, so please reach out to a member of the HOA board if you need free mailbox stain.

Neighborhood Update

We have been notified that there has been vandalism to some of the street signs throughout the neighborhood. The street name for Buckman and Sloop Drive have been torn from the posts. We will have the posts and street names replaced as soon as possible.

The board has notified the Delaware County Sheriff’s department and an incident report has been filed. If you see suspicious activity please notify the Delaware County Sheriff’s office by calling 911 or 740-833-2800 if it is not an emergency.

Please continue to keep us informed of any incidents so we can communicate and help keep our neighborhood safe.

Parkshore HOA Trustees

Mailer from Associa – Real Property Management

The Board would like to apologize for any confusion regarding the mailer that was received from Associa – Real Property Management.  The information received was not in the format, nor of the direction that was presented to them. The specific instructions provided were to mail the notices out to each homeowner referencing only their mailbox.  At this time the Board is still investigating, but we are told that only the Buckman Street mailbox evaluations were received.   The Buckman Street mailbox evaluation spreadsheet was mistakenly sent and the blank form should have been completed with your mailbox condition. 

The board is in the process of evaluating how to rectify this issue as well as working on an alternative to avoid this type of situation recurring. 

Parkshore HOA Trustees

6/20/19 Quarterly HOA meeting

In attendance:  Sherry Jones, Donna Tomaro, Steve Ginter, Kevin Fallona, Diane Dietz, and Cathleen Duffy; Andy Drake via phone

Meeting opened at 7:00pm

Steve Ginter started with the financial report.  There are still six homeowners with an outstanding balance for this year’s dues. 

We will start working on the front entrance landscape including power washing the stones and repairing the stone wall.  Some of the street signs are showing wear.  We will be looking into which ones just need stained and which ones need replaced.

If you are considering any significant changes to your property, The Parkshore Covenant Architectural Standard requires that it be reviewed and approved by the Design Review Board.

Items to review include:

  • altering existing surfaces (paint colors, roofing materials, etc)
  • constructing or modify fencing
  • installing any recreational device
  • additions, patios and decks
  • major landscaping or ground grading

Review the Declaration of Covenants, Conditions, and Restrictions for more specifics.

The form for submitting requests to the Design Review Board can be found on the Parkshore HOA web site.  There is a two week turnaround time on requests. 

There have been some role changes on the board and we are going to work on updating the HOA web site.

There is a mailer that all homeowners should be receiving shortly regarding mailbox maintenance and the formation of a social committee for the HOA.  If you have already repaired your mailbox, thank you, and please disregard the HOA request to repair it.  We apologize for the delay in the mailer.  We have had some difficulties with Real Property Management Company and the board will be looking into changing companies.

We also wanted to include this information from the Orange Township newsletter, in case any homeowners are interested:

Spring Newsletter

It appears Spring is finally here, and soon everyone will be out enjoying the warmer weather. We have had a few new families join the neighborhood over the winter months. Please join us in welcoming any new resident to the neighborhood.

We are hopeful that these communications are helpful with providing information that occurs throughout the community. Please do not hesitate with providing suggestions for information you would like to see in future newsletters.

Parkshore Web:

Although there are instances where we may need to send hardcopy mailers, it is our intent to move to be “Green” with our communications moving forward. Our plan is to email as much information as possible and to post pertinent information to the Parkshore HOA website at http://parkshorehoa.org.  Please spread the word and encourage your neighbors to visit the website to register for communications and find all relevant HOA information. As a reminder emails are not shared and you are free to unsubscribe at any time. Your privacy is important to us. Signing up is easy by going to the Parkshore website at http://parkshorehoa.org and following the directions at “sign up to receive email updates.”

Directory:

Everyone will be receiving a mailer with information about updating the directory for the residents of Parkshore. The directory will include the publicly available name and address of the home owner(s) and with your interest and permission we can include a phone number(s) in the directory. In addition to your phone number(s), if you have interest in including information for anyone in your household who is available for neighborhood jobs such as mailbox painting, dog walking, and/or babysitting, please send an email to the trustees with the information you would like to have published to trustees@parkshorehoa.org.

Social Committee:

Now is the time to form a Social Committee to take advantage of the Spring and soon to be Summer. Everyone will receive information in the mailer about signing up. The Social Committee will help with bringing the neighborhood together through planned and organized events. For those that are interested in being on the Social Committee please contact the Parkshore Board at trustees@parkshorehoa.org.

Reminders:

We would like to take this opportunity to thank the residents that have maintained or recently completed the necessary repairs or replacement of their mailbox. There are still, however, some mailboxes that need to be either repaired and stained or replaced and stained. We will be sending notices to residents whose mailboxes do not comply with the standards outlined in the Declaration of Covenants. As a reminder the stain for the mailboxes is provided by the HOA free of charge. If you need mailbox stain, please contact any board member at trustees@parkshorehoa.org. Information pertaining to mailbox maintenance can be located on the Parkshore HOA website at https://parkshorehoa.org/mailbox-standards.

Please be mindful of the posted speed limit throughout the community.

More and more children, dog walkers and people are on the streets with Spring here to take advantage of the nicer weather. Since the neighborhood does not have sidewalks, please drive slowly through the neighborhood.

As a reminder, if you are considering any changes to your property, the Parkshore Covenant Architectural Standard requires that the proposed changes be reviewed and approved by the Design Review Board. The application for submitting these proposed changes can be found on the Parkshore HOA website at https://parkshorehoa.org/design-review-board.

Also, as a reminder the $125.00 annual HOA fees were due no later than March 10, to avoid a late fee. Thanks to all who have paid their fees by this deadline.

Updates:

Due to the age and deterioration of the street signs throughout Parkshore, we are obtaining quotes to have them repaired or replaced through Cedar Craft.  Cedar Craft also has a remedy to avoid damage to the new posts by placing a galvanized wrap on the bottom of the post, eliminating damage from mowing and trimming.

As always if you have any questions, suggestions or concerns please feel free to contact any of the board members.

Sincerely
Parkshore HOA Board

2019 Annual HOA Meeting

Saturday 3/8/19 at Orange Township Hall

Trustees in attendance: Donna Tomaro, Andy Drake, Michael Peirce, Sherry Jones, Cathleen Duffy

Meeting opened at 9:00am

Donna called the meeting to order. Board introduced themselves, and homeowners introduced themselves.

Donna thanked Steve Ginter for doing the finances and Jamie Stable for pond maintenance.

Steve Ginter gave the financial report. Biggest expense was a tree limb falling on electric at the entrance. Dues were due by Monday 3/11/19. 18 homeowners still owe. Donna explained annual dues were due earlier this year. They are for a calendar year, trying to get back to beginning of the year. There are three delinquent accounts in Parkshore. Two of them owe since 2015, there are liens on the homes.

President update. We’re going to do a mailbox evaluations. Everyone will get one. Hopefully no one is offended, but some of the mailboxes are worn and in need of repair/replacement. New boxes are lighter in color. Stain was changed to water base 2-3 years ago. We will continue to provide the stain. In the same mailing as the mailbox evaluation there will be the social committee information and the directory sign up. The directory will include public information (name and address of home owner) and you can opt in to include phone number.  There was discussion about including information for children in the neighborhood available for neighborhood jobs such as mailbox painting, dog walking, babysitting.

In the upcoming years we may need to budget for replacement/painting of street signs. There was a suggestion to put 5” wrap around the base of street sign poles to protect them from mowing/trimming trauma. The board will explore this option.

The trustees received an email about paving Westwick. The HOA does not pave streets. Orange Township is in charge of paving the roads. Residents have called Orange Township, but so far the township has only added fill to the cracks. Beth Hughes was the contact person at Orange Township, she is no longer in that position and park and recs meetings were discontinued.

Construction of the bike path should begin this summer. It will extend from Bale Canyon to Parkshore. There will be a cross walk somewhere to the Visitor Center. The HOA will reassess the front entrance landscape after it’s complete.

There was discussion of falling trees along Lewis Center Rd. After the meeting Sherry Jones did contact Orange Township and was told that the fallen trees are taken care of by Delaware County. A report was filed giving Delaware County notice of the down trees.

Jamie Stabl gave a pond update. An aerator was installed, helps with algae and reduces need for chemicals. Last year we had a company treat the pond and there was no algae bloom. The current bid for 2019 is 6 treatments, the cost did increase about $100 from last year. The trustees approved this expense. Jamie is cleaning the fountains. The pond only partially freezes in the winter because of the aerators. NO ONE SHOULD EVER WALK OR SKATE ON THE POND! The pond is the property of the individual home owners living around the pond.

There was a question regarding the increase in legal fees. The Property Management fee increased for the year and a legal firm was retained for the HOA.

There was a question regarding approval for home maintenance through the Design Review Committee. General maintenance doesn’t need to go through design review. Change in color or structure needs to go through design review.

There was a complaint regarding utility trucks parking on lawns, particularly homes close to the entrance of the neighborhood, and cost of maintaining the lawn. Stakes marking the edge of the lawn have to be removed in April. There is a portion of the lawns by the road designated as Orange Township easement, homeowners are required to maintain the lawn but cannot alter it.

It was discussed that the Township is purchasing speed limit signs that post speeds. The HOA can request one for the neighborhood.

As a friendly reminder spring is coming there will be more children
and dog walkers on the streets, with no sidewalks please drive slowly through the neighborhood.

There were two open positions on the board for 2019. Andy Drake ran again. There were no additional nominations. Andy will serve another two year term. Michael Peirce has agreed to stay on temporarily, but he is moving in a year so will not be able to serve a full two year term. Anyone interested in being a trustee for the HOA, please let us know.

Meeting adjourned at 10:00am

Annual Meeting Reminder

Dear Parkshore residents,

The Parkshore annual meeting will be held at the Orange Township Hall on Saturday, March 9 beginning at 9am. There are two open trustee positions available for nominations. If you are interested in running for one of these open positions please submit your letter of intent to any trustee or email to trustees@parkshorehoa.org by Thursday, March 7.

Also, as a reminder the $125.00 annual HOA fees are due no later than March 10, to avoid a late fee.

We look forward to seeing you at the meeting.

Sincerely,
Parkshore HOA Trustees

Winter NewsLetter

The Parkshore HOA Board hopes everyone had an enjoyable holiday season!

Over the last couple of years, we have seen a lot of new neighbors move in to Parkshore. We would like to extend a warm welcome to everyone that has joined the community.

Updates:
We are in the process of updating our directory and are hopeful to have it ready for distribution early spring, so if you have not had the opportunity to meet your new neighbors the updated directory can help. To ensure we are including your information correctly we will be providing a mailer for you to complete your name, address and phone number. Also for future directories there will be a section that includes information on neighbors that would be interested in babysitting, pet care, lawn maintenance and other information. Please look for a mailer soon with more information.

We are also looking to put together a social committee that can plan events and activities for everyone in the community throughout the year. If you are interested please contact the Parkshore HOA Board for more details. We are very excited to introduce this to our community.

Bike Path Update:
We have been informed that the bike path construction on Lewis Center Road will begin the spring of 2019. It was initially slated to start the fall of 2018.

Reminders:
As a reminder, if you are considering any changes to your property, The Parkshore Covenant Architectural Standard requires that the proposed changes be reviewed and approved by the Design Review Board. The application for submitting these proposed changes can be found on the Parkshore HOA website. (https://parkshorehoa.org/design-review-board)

We would like to take this opportunity to thank the residents that have maintained or recently completed the necessary repairs or replacement of their mailbox. There are still, however, some mailboxes that need to be either stained, repaired or replaced. Once the weather starts to warm up we will be sending notices to residents whose mailboxes do not comply with the standards outlined in the Declaration of Covenants. As a reminder the stain for the mailboxes is provided by the HOA free of charge. If you need mailbox stain, please contact any board member (trustees@parkshorehoa.org). Information pertaining to mailbox maintenance can be located on the Parkshore HOA website (https://parkshorehoa.org/mailbox-standards)

Important dates:
If you haven’t already received the 2019 annual HOA dues invoice from Real Property Management, you will be soon. The annual fees will remain the same at $125 and will be due by March 1, 2019. These fees will be good for the calendar year 2019. Please be advised that a late charge will be applied for any payment received after the March 1, 2019 due date.

The Annual HOA meeting will be Saturday, March 9, 2019 at 9:00am at the Orange Township Hall. There will be two open trustee positions up for election. If you are interested in running for a position on the board, please provide your letter of intent to any board member by March 7, 2019. These two positions will be voted onto the Board during the Annual HOA meeting.

As always if you have any questions, suggestions or concerns please feel free to contact any of the board members.

Sincerely
Parkshore HOA Board

Parkshore HOA Quarterly Meeting 11/13/18

Hello Parkshore Residents!  The home owners association had its quarterly meeting on 11/13/18.  We want to thank all of you who have been painting and repairing your mailboxes, the neighborhood looks good!  We have a lot of new residents in the neighborhood, so we are planning on putting out an updated directory for 2019.  We are also looking for your involvement in social activities for the neighborhood, including starting a Welcoming Committee for people moving to the neighborhood and a Social Committee for planning events like our Flamingo Fridays.  Consider getting involved.  Look for more information to come on that!  We will be having our annual home owner’s association meeting on Saturday March 9th, 2019.  It is tentatively planned for 9:00 am at Orange Hall.  All home owners are invited and encouraged to attend.